The Texas Nationalist Movement (TNM) is committed to maintaining the integrity and security of its operations. This Deprovisioning Policy outlines the procedures to be followed when a member of the National Leadership Team (NLT) resigns or is terminated. The policy ensures that all organizational assets are properly managed and that the transition process is handled in a professional and efficient manner. This policy also addresses the need to manage unused assets, which represent both a financial cost and a potential security risk to the organization.

Reporting Resignations and Terminations

1. All resignations and terminations of any leader in the organization must be reported immediately to the Director of Operations via email ONLY. Verbal notifications and notifications via workspace messenger are not acceptable.
2. It is the responsibility of the Department Head to send an email to [email protected].

Revoking of Assets

1. Upon resignation or termination, all assets will be immediately revoked, no exceptions.
2. If the leader is eligible to reassign into another department at a later date, assets will be re-issued at the discretion of the Director of Operations.
3. At no time will leaders take a “leave of absence” and maintain assets.

Notification of Deprovisioning

1. Once a leader is deprovisioned, Operations will notify the department head, the executive director, and the direct report leader of the specific department via email.

Reassignment of Leaders

1. If a leader moves into another department or assumes a new leadership position, the Department Head must immediately notify the Director of Operations via email ONLY prior to reassignment.
2. The role must be an existing role clearly defined in the Positions section of the website.
3. If a new position is created, you must follow the guidelines and procedures for creating a new position in the organization.
4. “Roles” will not be changed unless all of the above-mentioned qualifications are satisfied.

Asset Usage and Auditing

1. Unused communications assets, including website login, use of any provided digital tools, and access to the Google Workspace (specifically their official TNM email address), cost the organization money and represent a security risk.
2. On a monthly basis, all provisioned users are audited to determine whether or not they are using their issued assets.
3. A list of those with no reported usage in the past 30 days is provided to the head of their respective department for further action.

Policy Violations

1. Failure to follow this process is subject to all provisions of the Ethics, Performance, and Disciplinary Policy.